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Why Certified True Copies  Matter in Business Setup

why certified true copies matter in business setup

When setting up a business, especially in jurisdictions like the UAE, entrepreneurs are required to submit various documents as part of the registration and legal formalization process. Among these requirements is the provision of certified true copies of documents, such as passports and other personal identification or business-related documents. Understanding the role of certified true copies and how to obtain them is crucial for a smooth business setup process.

What is a Certified True Copy?

A certified true copy is a duplicate of an original document that has been verified as a true and accurate reproduction by a qualified authority. This certification ensures that the copy is valid and can be relied upon as a faithful replication of the original document. Common documents that may need to be certified include passports, driver’s licenses, birth certificates, and company incorporation papers.

Why are Certified True Copies Needed for Business Setup?

Legitimacy and Verification

Certified true copies are often required during the business registration process to verify the legitimacy of the documents provided. This step is crucial in preventing fraud and ensuring that all documentation associated with the business setup is legitimate and accurate.

Regulatory Compliance

Many jurisdictions, including the UAE, have strict regulatory requirements that must be adhered to when setting up and operating a business. Providing certified true copies of required documents is part of complying with these regulations.

Banking and Financial Services

Opening bank accounts and accessing other financial services often require certified true copies of documents to comply with Know Your Customer (KYC) regulations.

How to Obtain Certified True Copies

The process for obtaining certified true copies can vary by location and document type, but generally involves the following steps:

1. Identify a Certifying Authority

Depending on the country and the document, certifying authorities can include notaries public, government officials, or designated professionals like accountants or lawyers.

2. Submission of Original Documents

The original documents that need to be certified must be presented to the certifying authority. This is to allow the authority to verify and attest that the copies are true and identical to the originals.

3. Verification Process

The authority reviews the documents, stamps, or seals the copies to certify them as true copies. They may also add information such as the date of certification and their signature.

4. Collection and Use

Once certified, these documents can be collected and used for business setup procedures.



Processing Time

The time it takes to get documents certified can vary, but in many cases, such as in the UAE, the process typically takes about 2-3 working days. This timeframe can be influenced by factors such as the availability of the certifying authority and the number of documents to be processed.

How Can Choose UAE Help

Certified true copies are essential for business setup, ensuring your documents meet UAE’s stringent regulatory standards. At Choose UAE, we streamline the certification process, guiding you through document handling and compliance. Our expertise helps expedite your business setup. Contact us to learn how we can assist with your documentation and simplify your entry into the UAE market.

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